Planning and Running Effective Meetings

With competing demands on time, it is essential that student council meetings are run efficiently and in an effective manner. It is in meetings that attitudes are created and developed as the members formulate policies, make decisions, and discuss ideas. A well-planned meeting is the key to accomplishing those items of business your council needs to get done.

General Principles for Holding Effective Meetings

  1. Members are familiar with the constitution and by-laws.
  2. Members understand the role of the council’s activities as part of the school culture and curriculum.
  3. The purposes, goals, and objectives of the student council are reviewed and supported
  4. Be familiar with school policies and administration guidelines regarding student activities.
  5. Understand the relationship of your organization to other organizations in and outside of school.
  6. Have a basic handbook for all members of your organization that includes the above items as well as job descriptions, and to which agendas, minutes, and other special information may be added.
  7. Always follow a business procedure during meetings.
  8. Plan meetings cooperatively with the officers, members, and adviser.

5 Attributes of Well Planned Meetings

  1. The purpose of the meeting is acceptable to the participants, and clearly stated.
  2. Meeting structure and activities are designed to accomplish the purpose of the meeting.
  3. Meeting participants are familiar with the purpose, preparations they need to make before the meeting, and any special roles they will have during the meeting
  4. The meeting location is conducive to its success.Consider physical elements of the room – size, seating, lighting, sound, temperature and technology.
  5. Time in terms of when the meeting is held and its length maximizes participation and is optimal for the meeting structure and purpose.

Additional NASC Resource: DSL Leadership Library, Sect. A. Part 8